Volunteering Opportunities

Role Overview

Registration volunteers are the first point of contact for conference attendees. This role is essential to creating a welcoming and organized experience. Volunteers will greet participants, check them in, distribute name badges and materials, and provide basic directions or information about the event.

Key Responsibilities

• Welcome and check in attendees upon arrival
• Distribute name badges, programs, and other conference materials
• Answer general questions and provide directions to sessions or event areas
• Assist with on-site registration as needed
• Maintain an organized registration table and restock materials when necessary
• Direct attendees to appropriate staff for additional assistance

Qualifications

• Friendly, professional, and approachable demeanor
• Strong organizational and communication skills
• Comfortable using a check-in system (training provided)
• Ability to remain calm and helpful during busy times

Benefits of Volunteering

• Play an important role in the success of the Winter Conference
• Meet and network with peers and professionals in the field
• Gain experience in event support and customer service

Volunteer Role: Runners – Winter Conference

Role Overview

Runners provide on-the-ground support to ensure the conference runs smoothly. This role is flexible and dynamic, assisting staff, speakers, and attendees with a variety of tasks throughout the event. Runners are key to keeping schedules on track and ensuring a positive attendee experience.

Key Responsibilities

• Deliver messages and materials between conference staff, speakers, and session rooms
• Assist with set-up and tear-down of breakout sessions and event spaces
• Provide directions and guide attendees to meeting rooms as needed
• Support speakers with last-minute needs (e.g., handouts, water, AV support requests)
• Respond quickly to on-site requests and fill in where additional help is required

Qualifications

• Flexible, reliable, and able to adapt to changing needs
• Friendly and professional demeanor when interacting with attendees and speakers
• Comfortable walking throughout the venue and carrying light materials
• Strong communication and teamwork skills

Benefits of Volunteering

• Gain behind-the-scenes experience in conference operations
• Work closely with event staff, speakers, and attendees
• Build professional connections while supporting a successful event

Role Overview

Registration volunteers are the first point of contact for conference attendees. This role is essential to creating a welcoming and organized experience. Volunteers will greet participants, check them in, distribute name badges and materials, and provide basic directions or information about the event.

Key Responsibilities

• Welcome and check in attendees upon arrival
• Distribute name badges, programs, and other conference materials
• Answer general questions and provide directions to sessions or event areas
• Assist with on-site registration as needed
• Maintain an organized registration table and restock materials when necessary
• Direct attendees to appropriate staff for additional assistance

Qualifications

• Friendly, professional, and approachable demeanor
• Strong organizational and communication skills
• Comfortable using a check-in system (training provided)
• Ability to remain calm and helpful during busy times

Benefits of Volunteering

• Play an important role in the success of the Winter Conference
• Meet and network with peers and professionals in the field
• Gain experience in event support and customer service

Role Overview

Registration volunteers are the first point of contact for conference attendees. This role is essential to creating a welcoming and organized experience. Volunteers will greet participants, check them in, distribute name badges and materials, and provide basic directions or information about the event.

Key Responsibilities

• Welcome and check in attendees upon arrival
• Distribute name badges, programs, and other conference materials
• Answer general questions and provide directions to sessions or event areas
• Assist with on-site registration as needed
• Maintain an organized registration table and restock materials when necessary
• Direct attendees to appropriate staff for additional assistance

Qualifications

• Friendly, professional, and approachable demeanor
• Strong organizational and communication skills
• Comfortable using a check-in system (training provided)
• Ability to remain calm and helpful during busy times

Benefits of Volunteering

• Play an important role in the success of the Winter Conference
• Meet and network with peers and professionals in the field
• Gain experience in event support and customer service